How to Save an Excel Chart as an Image

Written by co-founder Kasper Langmann, Microsoft Office Specialist.

Microsoft Excel is a great software program where you can analyze data and visualize them with charts and graphs.

And sometimes, Excel users find themselves needing to use these charts and graphs as images

Unfortunately, there’s no direct way to do it.

Usually, others use ‘PrintScreen’ and paste the captured screen image on an image editor like Paint or Adobe Photoshop. Then, the image is cropped until only the chart or graph is seen.

A bit cumbersome, isn’t it? That’s why In this tutorial, we’ll teach you alternate, easy ways to save an Excel chart as an image. 😊

Kasper Langmann, Co-founder of Spreadsheeto

Get your FREE exercise file

Before you start:

Throughout this guide, you need a data set to practice.

I’ve included one for you (for free).

Download it right below!

Download the FREE Exercise File

Download exercise file

Export to PowerPoint

Currently, this is the easiest method to save an Excel chart as an image.

Microsoft PowerPoint, one of the main apps of Microsoft Office Suite, is a slideshow presentation software.

Kasper Langmann, Co-founder of Spreadsheeto

Unlike in Excel, there’s an option in PowerPoint where you can directly save an image on a slide as a picture.

For this tutorial, we’ll be using the data set from the pie chart exercise file:

To copy the pie chart, right-click on it and click ‘Copy’ from the dropdown list (or press ‘Ctrl’ + ‘C’).

Now, open up Microsoft PowerPoint on your computer. 

Paste the copied chart on an empty canvas by pressing ‘Ctrl’ + ‘V’ or by clicking the ‘Paste’ icon from PowerPoint’s Ribbon.

how to paste the chart on powerpoint

Then, right-click on the copied chart in PowerPoint and select ‘Save as Picture’ from the dropdown list.

Choose the file name, destination, and format you would like the chart to be pasted as. Once you’re done, click ‘Save’.

save as type

Copy to Paint

This is different from using ‘PrintScreen’. 

When you directly copy the chart to paint, there’s no need to crop the unwanted parts (the rest of the screen from the print screen command).

Kasper Langmann, Co-founder of Spreadsheeto

Copying a chart directly to paint copies the chart only and nothing else.

To start, open Paint on your computer.

If you don’t know how, click on your ‘Start’ icon and type “Paint”. Click on the ‘Paint’ app icon.

opening the paint app on windows

On the Paint app, paste the chart by clicking the ‘Paste’ icon or by press ‘Ctrl’ + ‘V’ on your keyboard.

After pressing ‘Paste’, the pie chart would automatically be copied on the empty canvas of Paint.

The size of the chart on Excel will be of the same size when it’s copied on Paint. So if you would like to have a bigger chart on Paint, you need to enlarge your chart on Excel first before copying it.

Kasper Langmann, Co-founder of Spreadsheeto

Now, suppose you’re satisfied with the size.

There’s no need to manually crop the edges. 

All you have to do is click the ‘Crop’ icon on Paint and the empty spaces on the canvas would disappear.

crop icon on the paint app
how to quickly crop on the paint app

To save your pie image in any format you desire: 

  • Click the ‘File’ button on Paint
  • On the ‘Save as’ option, hover your mouse over the right arrow
  • Click your preferred format
save as option on the paint app

Save as Web Page

This last method doesn’t require any other software aside from Excel.

What happens here is that you’ll be saving the workbook as HTML.

Saving your workbook as HTML means that the individual components of your workbook like sheets and images will be saved individually.

Kasper Langmann, Co-founder of Spreadsheeto

Here’s how to save your workbook as HTML:

First, click ‘File’ from the tab list.

file from the tab list

Second, click ‘Save As’ on the left-hand sidebar.

Choose where you would like to save the files. Then, on the ‘Save as type’ option, choose ‘Web Page’, and click ‘Save’.

To see your newly saved image, go to the location where you saved your workbook as HTML.

You’ll then see the chart saved as PNG.

png file on saving chart as image

Wrapping things up…

The incapability of Excel to save charts and graphs as images is unfortunate. But of course, you have to consider the nature of Excel as spreadsheet software.

Just because Excel doesn’t have the flexibility like PowerPoint to deal with images, it doesn’t mean there’s no way of doing it. In fact, as we’ve shown you, there’s more than one way of doing it. 😊

Kasper Langmann, Co-founder of Spreadsheeto