By now, you should have a better idea about which tool to use. Power BI or Access?
If not, here are some guiding questions to help you decide:
- What’s your main goal? Is it to store and manage data? Or is it to generate insights and reports about your data?
- Is data collection an issue?
- Do you need data visualization?
Clearly, Microsoft Access was made to store and manage data. If that’s your goal, then Access is the better choice.
But if what you’re after is insights or reports, then you should use Power BI assuming that you already have your data somewhere else.
If you need to collect data, use Access as Power BI can’t do that. Both tools have their own reporting features. However, data visualization is one of Power BI’s key features.
Or… What if you use both?
Microsoft Access is part of Office 365 Suite which starts at $8.25 per month per user for businesses. You can also buy Access alone for $129.99.
Power BI is free for individual use. The caveat is, you can’t share your reports and dashboards with others.
For advanced functionalities, Power BI has 2 paid plans:
- Power BI Pro at $9.99 per month per user
- Power BI Premium at $4,995 per month