How to Add Bullet Points in Excel: The 4 Best Methods (2023)
Bullet points are used to organize and structure writing. They are a great way to present lists of facts, highlight important points, or give out clear instructions.
Sadly, Excel doesn’t have a built-in button for adding bullet points, unlike most word processors like Microsoft Word. It’s such a basic functionality to be left out 🤔
But that doesn’t mean you can’t insert bullet points in Excel.
In fact, there are many ways to insert bullet points in Excel. In this article, you will learn the 4 BEST methods 😊
Download your free practice workbook here and let’s start!
Table of Contents
Method #1: Add bullet points in a text box
This tutorial covers the 4 best methods for how to add bullet points in Excel. The first best method is to add bullet points in a text box.
You probably know your way around adding a text box in other programs. In Excel, it works just the same.
Open your practice workbook and follow these steps below 👇
- Go to the Insert Tab.
- Click the Text button.
- Select the Text Box button.
- In the worksheet, click where you want to have the Text Box. You can also drag it to your desired size.
The Text Box isn’t anchored to a cell in a worksheet. So, you can move, resize or rotate it using the handles.
- Type the item list in the Text Box.
It can be anything like a list of names or objects or even your to-do lists ✍️
- Select the lines you want to turn into bullet points.
- Right-click on them, and then click the Bullets.
There you have it, your first bulleted list in Excel 👏
This type of bullet point is the heavy solid bullet we commonly use.
Aside from the black solid bullet, you can choose other bullet types like the hollow circle bullet or the solid square bullet and more.
When you hover over different bullet types, Excel will show you a preview of how it would look like.
One down, 3 more methods to go!
Method #2: Add bullet points using keyboard shortcuts
The quickest way to insert a bullet symbol into your cell is by using keyboard shortcuts. You’ll find this super helpful when you have a numeric keypad on your keyboard.
- Select the cell.
- Press the Alt key + Numpad 7 on your keyboard.
You can also try these key combinations for the other types of bullet points.
Wasn’t that very quick? It’s a real shortcut to insert bullet points in your cell ⚡
But just to remind you, this works only when you have a numeric keypad on your keyboard.
🤔 Quick question though: How do you insert a new line for the next bullet point of your list?
This is a good question, scroll down and you’ll learn exactly how.
Insert multiple bullet points in a cell
Inserting multiple bullet points in a single cell in your worksheet is super possible!
This is a great way to group the items in a bullet list in the same cell.
Follow this bulleted list on how to insert multiple bullets in your cells.
- Press the Alt key and Numpad 7 in any cell.
- To add a new line for the next bullet point in the same cell, press the Alt key and Enter.
Alt + Enter is a keyboard shortcut used to create a new line in an Excel cell.
You can insert the next bullet in this line by pressing Alt + Numpad 7 again.
Repeat the steps to insert more bullet points.
Method #3: Add bullet points from the symbol menu button
One of the best methods to add bullet points in Excel is adding from the Symbol menu button.
Here’s how to do that 👇
- Click on the cell
- Go to the Insert Tab.
- Click the Symbols button.
The Symbol dialog box will appear.
- For the Subset, select General Punctuation.
- Select the Bullet symbol.
- Click Insert.
- Finally, click Close beside the Insert button.
There you go 😊 You’ve inserted a bullet symbol by using the Symbol menu button. Type in the first item in your bullet list and create the next bullet points.
That’s how you insert bullet points in Excel using the Symbol menu button.
You don’t have to scroll through all the characters and symbols to find the bullet symbol.
Save yourself some time by entering 2022 in the character code box to skip to the bullet.
Copy bullet points to cells
You can insert a bullet point to multiple cells too 😀
All you have to do is to insert a bullet point in a cell and then copy. You can insert a bullet point using any of the methods you’ve learned above.
Once you’ve inserted the bullet point in the cell, you can copy it to adjacent cells by dragging the fill handle.
You can also copy the bullet point to non-adjacent cells by utilizing the copy-and-paste method. You are fully aware of the shortcut keys for copy and paste.
Select the cell with the bullet point, then Press Ctrl + C.
Select the cell where you want to paste the bullet point then press Ctrl + V on your keyboard.
You don’t have to manually insert bullet points in Excel. Let’s use the copy-and-paste method to insert bullets into other cells. Then drag the fill handle down or to the right.
Or you can do this last (but definitely not the least) best method below instead 😉
Method #4: Add bullet points by using a formula
As you know, Microsoft Excel is known for its powerful functions and formula that allows users to perform tasks easier and faster.
There’s also a formula to insert bullet points in Excel: the CHAR function.
The CHAR function can return a specific character based on the character set used by your computer. On Windows, the character code for a filled round bullet is 149, so the formula goes as follows:
Using the CHAR function can help you add bullets to multiple cells in one go. Let’s do it😊
- Select the cells where you want to put the bullet points.
- Type this formula in the formula bar
- Press Ctrl + Enter.
The formula is inserted into all the cells you’ve selected.
That’s how to insert bullet points in excel using the CHAR function. Amazing, right? 😀
This method is super helpful when you already have some items in another column and you want to quickly create a bulleted list with those items.
Of all these methods, which one is your favorite?
That’s it – Now what?
Your Excel skills in inserting bullet points are on point 🎯
You’ve learned the 4 best different methods how to insert bullet points in Excel. Organize your lists, highlight main points and give out clear instructions with bullet points in Excel.
You can now even insert bullet points in multiple cells with the CHAR function!
Talking about functions, there are still a lot of Excel functions that you (and everyone) should know. Functions like the IF, SUMIF, and VLOOKUP. Knowing these essential Excel functions will surely help you work a lot faster and easier 🚀
Learn these essential Excel functions when you sign up for my free email online course!
It’s free and easy 😊
If you want to make your data organized, then you may want to know about Sort and Filter feature in Excel. Read more about How to Sort Data or Filter Data when you click their links.
Do you know that you can add checkboxes in Excel too? Yes, you can. Checkboxes are a great way to keep your data organized too (and a whole lot more!). Read about checkboxes here.
I hope you learned (and enjoyed) a lot from this blog post 👋