Deleting blank rows the easy way
If you have more than a handful of blank rows, deleting them manually is going to take way too much time. You have better things to do than scroll through hundreds of rows right-clicking and deleting.
So let’s look at a much faster way to do it.
Open up the first sheet in the example workbook. You’ll see that there are several blank rows in the sheet.
Also, note that row 5 isn’t completely blank—it’s just missing one value. Keep an eye on that row as we go through this procedure.
First, select the entire area you’d like to delete blank rows from. We’ll select columns A, B, and C.
Next, in the Home tab, click on Find & Select, and click Go To Special…
Select the radio button next to Blanks:
When you hit OK, you’ll see that only blank cells are now selected:
In the Cells section of the Home tab, click Delete:
Clicking Delete Sheet Rows will delete entire rows, and this is often the advice you’ll find when you search “how to delete blank rows Excel” online.
But this option has a fatal flaw: it deletes rows with ANY blank cells in them.
Click Delete Sheet Rows to see what I mean.
As you can see, the original row 5 (with the name “Albina”) is gone. It had a single blank cell, but the entire row has been removed.
That’s why this method isn’t the best. Using the next method gets better results.
Deleting blank rows the right way
On the third sheet of our example workbook, you’ll see another dataset with some blank rows. We’re going to use filters to highlight blank rows.
Highlight columns A, B, and C, open the Data tab in the Ribbon, and click Filter.
Make sure to select the entire column before clicking Filter. If you forget this step, you won’t filter the entire dataset.
To filter for blank rows, we’ll click the filter arrow in column A, uncheck (Select All), and select (Blanks):
As you can see, this leaves a few rows that have blanks in column A but data in other rows.
We’ll repeat the filtering for blanks in columns B and C to get rid of those rows:
Now, select the filtered rows, and click Delete > Delete Sheet Rows in the Home tab.
Clear the filters from the columns:
And your blank rows are gone!
This method has more steps than the others, but it will preserve more data. Once you’ve done it a few times, it gets much faster—I recommend learning it to reduce the risk of losing important cells.
There are several ways you can delete blank rows in Excel, ranging from the very simple to the more complex.
And while the simplest methods for getting rid of those rows will work, we recommend learning the more complex ones. You’re less likely to accidentally lose data.
It takes a bit longer to use filters to get rid of rows, but in the end, it’s a better way to do things.