How to Delete Blank Rows in Excel
— The Right Way

Written by co-founder Kasper Langmann, Microsoft Office Specialist.

There’s something inherently irritating about spreadsheets with blank rows.

Excel sets out your data so nicely—and then its hard work is interrupted by blank rows.

It seems unjust.

Fortunately, you can remove blank rows with just a few clicks!

First, we’ll show you the manual way to do it, in case you only have a few rows to delete.

Then we’ll look at one of the common ways people recommend deleting blank rows—and show you why it’s a bad idea.

Finally, we’ll go over at an effective way of getting rid of blank rows.

Deleting a single row

If you need to get rid of a small number of rows, you can go through the process manually.

Select a row by clicking on the row number on the left side of the screen.

select-row

Right-click anywhere in the selected row (or on the row number), and select Delete.

delete-row

The row will disappear, and you can move onto deleting the next blank row!

This also works with rows that aren’t blank, so you can use it in a variety of situations.

That wasn’t very exciting, though, was it? Let’s look at a better way to delete blank rows en masse.

Before we do, you should grab the free exercise file so you can follow along.

Kasper Langmann, Co-founder of Spreadsheeto

Get your FREE exercise file

The best way to learn how to delete blank rows in Excel is to do it yourself.

I’ve put together a free example workbook that you can use to follow along with the instructions. Download it before you go any further.

Download the FREE Exercise File

Download exercise file
Download free exercise file

Deleting blank rows the easy way

If you have more than a handful of blank rows, deleting them manually is going to take way too much time. You have better things to do than scroll through hundreds of rows right-clicking and deleting.

So let’s look at a much faster way to do it.

Open up the first sheet in the example workbook. You’ll see that there are several blank rows in the sheet.

Also, note that row 5 isn’t completely blank—it’s just missing one value. Keep an eye on that row as we go through this procedure.

one-blank-cell

First, select the entire area you’d like to delete blank rows from. We’ll select columns A, B, and C.

columns-selected

Next, in the Home tab, click on Find & Select, and click Go To Special…

go-to-special

Select the radio button next to Blanks:

go-to-special-blanks

When you hit OK, you’ll see that only blank cells are now selected:

blanks-selected

In the Cells section of the Home tab, click Delete:

cells-delete

Clicking Delete Sheet Rows will delete entire rows, and this is often the advice you’ll find when you search “how to delete blank rows Excel” online.

But this option has a fatal flaw: it deletes rows with ANY blank cells in them.

Click Delete Sheet Rows to see what I mean.

Kasper Langmann, Co-founder of Spreadsheeto
deleted-rows-with-blanks

As you can see, the original row 5 (with the name “Albina”) is gone. It had a single blank cell, but the entire row has been removed.

That’s why this method isn’t the best. Using the next method gets better results.

Deleting blank rows the right way

On the third sheet of our example workbook, you’ll see another dataset with some blank rows. We’re going to use filters to highlight blank rows.

Highlight columns A, B, and C, open the Data tab in the Ribbon, and click Filter.

data-filter

Make sure to select the entire column before clicking Filter. If you forget this step, you won’t filter the entire dataset.

Kasper Langmann, Co-founder of Spreadsheeto

To filter for blank rows, we’ll click the filter arrow in column A, uncheck (Select All), and select (Blanks):

filter-blanks

As you can see, this leaves a few rows that have blanks in column A but data in other rows.

filtered

We’ll repeat the filtering for blanks in columns B and C to get rid of those rows:

blanks-filtered

Now, select the filtered rows, and click Delete > Delete Sheet Rows in the Home tab.

delete-sheet-rows

Clear the filters from the columns:

clear-filter

And your blank rows are gone!

filtered-successfully

This method has more steps than the others, but it will preserve more data. Once you’ve done it a few times, it gets much faster—I recommend learning it to reduce the risk of losing important cells.

Kasper Langmann, Co-founder of Spreadsheeto

Wrapping things up…


There are several ways you can delete blank rows in Excel, ranging from the very simple to the more complex.

And while the simplest methods for getting rid of those rows will work, we recommend learning the more complex ones. You’re less likely to accidentally lose data.

It takes a bit longer to use filters to get rid of rows, but in the end, it’s a better way to do things.

2018-11-12T10:46:46+00:00